Health and Safety Policy

UAB Baltik Vairas aims to create a high standard of employee safety and implement a zero-compromise approach to safety. By consciously creating an advanced and safe work environment and culture, we strive to ensure the safety and well-being for every employee.

I. GENERAL PROVISIONS

1. The UAB Baltik Vairas Health and Safety Policy (hereinafter referred to as the Policy) defines the most important principles of safety and health at work, which the company adheres to in its everyday activities.
2. The aim of the Policy is to ensure that a culture of safety and well-being is part of the employees’ daily work, so the company therefore undertakes to:
   2. provide safe and healthy working conditions and constantly improve them, ensure the work safety in every process, implement preventive measures, and promote an environment that advocates health and well-being. 
   3. instil a sense of personal responsibility into each employee for their health and safety and those around them, encourage them to comply with occupational safety rules, and promote cooperation with managers in making decisions important to safety and health.
   4. provide the resources and all the necessary means to ensure a safe working environment and ensure conditions and opportunities for employees to expand their professional knowledge and improve their qualifications.
   5. ensure smooth management of the occupational safety and health system, reducing the number of risk factors in the environment.
   6. take responsibility and carry out the prevention of work-related injuries and occupational diseases.
3. This Policy supplements the UAB Baltik Vairas Code of Ethical Conduct and applies to all employees of the company without exception, regardless of the position they hold, or the type of employment contract concluded, as well as to guests of the company, employees of other companies and contractors providing services on the company’s grounds.

II. PRINCIPLES OF THE POLICY

Our mission is constantly focus on the employee’s health and safety of by creating and implementing innovative, efficient, and smooth safety processes, the main goal is to preserve/protect and improve the health of employees and ensure a safe working environment. By applying best practices, we are committed to ensuring the participation of all employees, creating a culture that promotes safety, where every employee is included and feels responsible for the common good.

In creating a culture of safety and well-being in the company, we are guided by the following operating principles:

1. Zero-compromise approach to safety:
   1. We consider the safety and well-being of our employees to be our highest priority, and we pay great attention to all safety-related issues. All actions and decisions are made to ensure the maximum safety and well-being of employees.
   2. By engaging all employees and aiming to make safety an integral part of the organisation, we create a culture of safety and well-being within the organisation.
   3. We are committed to providing the necessary resources for effective safety measures and the implementation of this policy.
   4. We believe that this approach will help reduce the risk of employee’s injury, improve employee’s well-being, and increase the organisation’s operational efficiency. Safety first!

2. Continual improvement and compliance with regulations:
   1. In our pursuit of high safety standards, we continuously implement safety measures and processes that reduce the risk of potential dangers.
   2. We maintain and continuously improve our safety management processes. We have established safety objectives, which we use various measures to achieve, and we assess the effectiveness of those measures regularly.
   3. We review and improve our health and safety policy and other procedures to ensure they are in line with the highest safety standards and best practices.
   4. By conducting periodic safety audits, we assess the effectiveness of the organisation’s safety systems, identify potential problems or deficiencies, and look for the best ways to solve them.

3. Safe and healthy work environment:
   1. Putting in priority our employee’s safety, we ensure that workplace safety measures are in place to help prevent injuries and accidents.
   2. By paying attention to suitable working conditions and the ergonomics of the working environment, which includes the proper installation of workplaces and equipment, we aim to reduce employees’ fatigue, ensure the physical health of employees, and reduce the risk of injuries at work.
   3. A safe and healthy work environment encompasses both the physical and the psychosocial well-being of employees. We promote a positive working atmosphere where employees feel valued and motivated.
   4. We constantly reduce the harmfulness of work equipment and raw materials, thereby reducing risks in the work environment, and take the necessary measures to ensure their control.

4. Leadership and employee participation
   1. To be responsible towards self and others ensures a safe environment and creates a close-knit community.
   2. We encourage employee’s participation and engagement, as these are important factors in strengthening a conscious and responsible approach to the safety.
   3. Leadership and support help to strengthen and create a safety culture. We aim for managers to lead by example in the safety, and to actively promote safe behaviour and ensure that employees adhere to safety requirements.
   4. By continuous trainings and informing employees about safety rules and procedures and conducting practical exercises, we ensure appropriate actions in the event of accidents or dangerous situations.

5. Avoidability and risk management
   1. We identify possible risks and potentially dangerous situations and take measures to avoid or reduce them to a minimum.
   2. Being proactive, we try to prevent possible dangers and risks in advance, thereby protecting employees from dangers and contributing to the successful operation of the organisation.
   3. We are constantly reviewing our preventive measures, updating our safety policy, and taking other measures that helps prevent new or changing dangers.
   4. We investigate all incidents precisely, analyse and determine their causes, thereby ensuring that they do not happen again.

III. IMPLEMENTATION, MONITORING AND CONTROL OF THE POLICY

1. The company’s management and the occupational health and safety specialist are responsible for the implementing principles of this Policy, as well as preventing actions that are not in line with the provisions of this Policy.
2. We operate based on trust and aim to ensure that all company employees, guests, and enterprises (contractors, subcontractors and suppliers) providing services to the company, customers, partners and other persons adhere to the principles of the Health and Safety Policy.
3. Identification of new risks, opportunities for applying safe work innovations, and incident analysis are the basis for learning and initiating changes. The Health and Safety Policy is therefore regularly reviewed and updated, considering changes in legislation and best international practice.

IV. REPORTING POLICY VIOLATIONS

1. The procedure for the submission and examination of reports (complaints) is regulated by the UAB Baltik Vairas Procedure for Handling Complaints, Requests and Reports and the UAB Baltik Vairas Description of the Procedure for the Administration of the Internal Channel for Providing Information on Violations.
2. To ensure the effectiveness of the Health and Safety Policy, we encourage reporting violations in the following ways:

• contact your direct line manager, the head of the company, or the OSH specialist.
• arrive to the company in person at Pramonės g. 3, Šiauliai;
• send an e-mail anonymously to [email protected]
• use the special anonymous box located at the company’s passageway.

3. Confidentiality and data protection are ensured for all persons reporting possible violations of this Policy (hereinafter referred to as whistle-blowers). There can be no sanctions for reporting violations, and whistle-blowers are protected from threats of any retaliation.
4. Regardless of the chosen form of notification of a possible violation, the identity of the whistle-blower will not be disclosed during the investigation and after the appropriate decisions have been made, unless the whistle-blower requests this him or herself, or this is required by law.
5. If you have questions about what activity or what case can be considered a violation, you can consult your direct line manager or use the anonymous reporting system described above. Upon learning or suspecting that the principles of the Health and Safety Policy are being violated, you can report this in any of the above-mentioned ways.
6. In cases where it is established that an employee of the company has performed actions that do not comply with the principles of this Policy or legislative requirements, appropriate preventive actions shall be taken after assessing the circumstances surrounding the violation.

V. FINAL PROVISIONS

1. Employees have the right to submit proposals to the responsible person for changing the provisions of this Policy and adding to or improving the prevention measures provided for in it.
2. By implementing the principles of this Health and Safety Policy, we also ensure its continuous improvement, through analysing the potential impact on the company’s activities, assessing risks and providing for measures to help reduce or avoid those risks; the Policy is therefore reviewed regularly and updated where necessary.
3. All persons working at the company are familiarised with the Policy and any amendments thereto against signature and/or in the document management system.
4. The Policy is published on the company’s website, the company’s intranet and other information channels determined by the company.